KEYS TO A SUCCESSFUL MEETING
Meetings can be totally counterproductive if they're not done well. A recent survey of 3,000-plus international professionals by Hilton Worldwide found more than three-fourths of professionals, across generations, overwhelmingly prefer meeting in-person. http://cnb.cx/1OWeThp
- •Schedule morning meetingsMeet in-person, face-to-face. More than 90 percent of survey respondents favor morning sessions.
- •Coffee!Don't forget to supply coffee. Eighty percent of professionals drink their coffee before 10 a.m.
- •Prepare beforehand.Virtually all survey respondents (93-plus percent) insist on preparation. They also overwhelmingly favor starting on time; beginning with small talk, but more so in the US versus other countries (63 percent); and having Wi-Fi and AV equipment available.
- •Broadcast objectives.Include a purpose statement that articulates the objective of the meeting. This ensures the time spent together is focused and stays on track.
- •Be clear about responsibilities, expectations.Know whether a particular topic requires a discussion, a formal presentation or merely an update. This proves efficient and avoids gaffes.
- •Don't get sidetracked.Tackle the important issues first so that if time runs out, the critical issues have been addressed.
- •Supply the essentials.Provide what participants will need – whether it's coffee and tea, pens, pads of paper, Wi-Fi or remote access.
- •Consider comfort.Respondents favor a traditional meeting room, and six in 10 like a window view. Most survey respondents said "comfortable seating" is important and contributes to the success of a meeting.
- •Know the audience.Recognize that rituals and preferences vary across cultures. When hosting an international gathering, make sure that attendees are comfortable and aligned with the meeting setting and format.